Education Programs

Plan a School Group Visit

Plan a School Group Visit

The best visits are those that are well planned in advance. In this section, you will find guidelines, tips, and logistical information to make your trip to the Museum more productive and fun. Want more details? You’ll find everything you need in our School Group Visit Planning Guide.

Reserve Your Visit

Docent-led discussions and interactive workshops must be reserved at least six weeks in advance; self-guided visits must be reserved at least two weeks in advance. Confirmation will be sent within two weeks after we receive your request. If you do not receive a message, please contact the Museum to ensure that your reservation has been confirmed.

We do seek to accommodate groups without confirmed advance reservations, but admission is not guaranteed, due to capacity and space restrictions. Groups with confirmed reservations receive free admission to the Museum.

Please note our limits on group sizes:

  • Docent-led discussions: 40 students
  • Self-guided visits: 40 students
  • Workshops: 30 students

If your group is larger than our maximum, please contact us before making a reservation to discuss options for accommodating your needs. We have creative solutions for groups of all sizes.

Please note that our docent-led discussions and interactive workshops are currently full through May 31, 2014. Reservations for self-guided visits are still being accepted. Museum staff are happy to assist with planning; please contact us for more information.

Chaperones

All school groups in grades 3 through 12 must arrive with two adult chaperones over the age of 18 for every 15 students. The Museum may, at its discretion, postpone or cancel tours for groups that do not have adequate adult supervision.

We have learned that visits are more successful when chaperones are well prepared to supervise students, so please ensure that all chaperones familiarize themselves with our Chaperone Guidelines before arriving at the Museum.

To Apply for a Transportation Subsidy

Grants of up to $300 or the cost of one bus are available for school groups attending docent-led discussions or workshops; they are not available for self-guided visits. Subsidies are awarded on a first-come, first-served basis and must be requested when you reserve your visit. Your confirmation email will indicate whether your application has been approved. Sorry, but requests made after a visit has been scheduled cannot be honored.

Payments will be issued in the form of reimbursements to schools or districts after a visit has occurred; we cannot provide funds before a visit, nor can we pay individuals directly. To receive a reimbursement, submit the Transportation Subsidy Reimbursement Request and all required documentation no later than 60 days after your class visit.

For More Information

TELEPHONE EMAIL
650-810-1038 Group Reservations